Below is a list of commonly assigned roles with descriptions of the access they provide that are assigned to academic administrative and instructional staff. Those identified as restricted roles provide elevated privileges to sensitive information or functionality and should be dispensed accordingly.
| Role Screen | Description | Data Permissions/Comments |
| CU CS SS Instructor
Faculty Center |
o View and update assigned class and grade rosters
o Verify attendance roster, order textbooks, and assign student grades o Advisor View of Student Data: To Do List, Enrollment Appointments, service indicators, weekly schedule, demographic information, My Advisees, My Advisors o Update Self Service Certification Roster o View Service Indicator summary |
o No data permissions required. However, to access classes an entry is required for each semester and for each class in the Instructor/Advisor Table provisioned by the Scheduling Office.
o The CU CS SS Instructor role grants roster access to individually assigned rosters within the Faculty Center. o For access to division- or department-wide class rosters see CU_CSSR_Dept_Class_Roster. |
| Role Screen | Description | Data Permissions/Comments |
| CU CS SS Advisor
Advisor Center |
o Advisor View of Student Data: Advisee’s student center, view transfer credit report, course history, exam schedule, transfer credit summary, enrollment appointments, service indicators, emergency contacts, to do lists.
o View and modify Service Indicator Summary, o View schedule of classes, browse catalog and course details. o Ability to update Student Groups that have been assigned to the user’s account |
o To place or remove Service Indicators the CU_CSCS_Common roles is also required..
o Any user who needs to remove the Admissions hold on incoming students must be assigned the Service Indicator: ‘ADV ADV release’ o To place or release specific Service Indicators they must be listed in the Service Indicator section of the data permission section (see Data Permissions and Service Indicators table). o The combination of Institution/Career, Academic Program and Academic Plan data permissions determine which details in each student’s transcript history are accessible. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSS_Student_Srvcs_Center
Student Center |
o Display student’s admissions summary, transfer credit report, enrollment appointment, current class schedule, course and class history, transcript, grades, exam schedule, and financial aid and financials summary.
o Allows view and update student emergency contact information and demographic data. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSCS_Common
Student Center |
o Required to apply and remove Service Indicators, view Service Indicator summary, update user defaults, test results. View and maintain Orgs. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSF_CommonSFPagesView
CU_CSSS_StudCenter_FinPages Student Financial Records in Advisor Center Student Center |
o Access Student Services Center financial information, including: account summary, charges due, payments, student permissions view, pending financial aid (limited until financial aid module fully implemented), account financial activity. | o Business Unit: CTY01 |
| Role Screen | Description | Data Permissions/Comments |
| CU CSSR Admin Crse Catalg VIEW
Course Catalog |
o View-only access to view the course catalog. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSAD_PreReq_View
Prerequisite View |
o Access to view configured course prerequisite rules. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_ProgPlan_Maintainer_VW
|
o View students’ academic careers, program, plan and subplan information, student degrees, and student attributes. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSCS_Student_Inquiry
CUNY Student Summary View |
o Single page display student’s current class schedule, grades, account summary, admissions summary, transfer credit report, course and class history. (CCNY students only.) |
| Role Screen | Description | Data Permissions/Comments |
| CU CS Query Run
Query Viewer |
o Access to Query Viewer enabling users to run queries against student records. |
| Role Screen | Description | Data Permissions/Comments |
| CU CS Common
|
o Enables access to update user defaults, process monitor and report manager. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Textbook_Data_Entry
Order textbooks department-wide |
o Access department/division-wide textbook ordering. | o Academic Org determines scope. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Class_Permission
Class Permission restricted role |
o Class permissions are used when registering students to override closed classes (“overtally”), requisites not met, consent required and academic career/program restrictions. Should be used in conjunction with class schedule or department class rosters. | o Academic Org determines scope.
o Should also be assigned CU_CSSR_Dept_Class_Roster |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Dept_Class_Roster
Department-wide Class Roster |
o “Real-time” access to department/division-wide class rosters. | o Academic Org determines scope.
o Typically complements Class Permission; this role grants access to multiple classes determined by Academic Org. o The CU CS SS Instructor role grants roster access to individually assigned courses/classes within the Faculty Center. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Dept_Grade_Roster
Department-wide Grade Roster restricted role |
o Access department/ division-wide grade rosters. The Instructor role provides faculty with roster access to courses/classes to which they have been assigned in the Faculty Center; this role grants access to multiple classes. | o Academic Org determines scope. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Enroll_Appt_Maintainer
Schedule student registration appointments restricted role |
o Schedule student enrollment appointments. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Enroll_Stdnt_Maintain
Quick Enroll restricted role |
o Ability to ‘Quick Enroll’ students. | o Enrollment Access ID: REG1
o Outside the Registrar’s Office, this role is authorized for emergency use only. |
| Role Screen | Description | Data Permissions/Comments | ||||||||||||||
| CU_CSSR_Enrollmnt_Reqst_Viewer
restricted role |
o Display enrollment requests (update access if granted data permissions SACR), run and print enrollment verifications. | o Enrollment Access ID required .
|
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Acad_Advisor_Maintain
restricted role |
o Update and correction access to Student Advisor where advisor(s) are assigned to a student. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Enroll_Stdnt_Maintain
Quick Enroll restricted role |
o Ability to ‘Quick Enroll’ students. | o Enrollment Access ID: REG1
o Outside the Registrar’s Office, this role is authorized for emergency use only. |
| Role Screen | Description | Data Permissions/Comments |
| CU_CSSR_Class_Schedule
Administer class schedule restricted role |
o Schedule new courses, add and update class sections, combined sections, print class schedule, raise class size limits. | o Requires permission of the Scheduling Office |