Glossary of Campus Solutions Roles

Glossary of Campus Solutions Roles

Campus Solutions Role Definitions:

Below is a list of commonly assigned roles with descriptions of the access they provide that are assigned to academic administrative and instructional staff. Those identified as restricted roles provide elevated privileges to sensitive information or functionality and should be dispensed accordingly

Use the following guidelines to find Role Definitions:

1. CU CS SS Instructor: click

CU CS SS Instructor:

  • Role Screen
    Description
    Data Permissions/Comments
    CU CS SS Instructor
    Faculty Center
    • View and update assigned class and grade rosters
    • Verify attendance roster, order textbooks, and assign student grades
    • Advisor View of Student Data: To Do List, Enrollment Appointments, service indicators, weekly schedule, demographic information, My Advisees, My Advisors
    • Update Self Service Certification Roster
    • View Service Indicator summary
    • No data permissions required. However, to access classes an entry is required for each semester and for each class in the Instructor/Advisor Table provisioned by the Scheduling Office.
    • The CU CS SS Instructor role grants roster access to individually assigned rosters within the Faculty Center.
    • For access to division- or department-wide class rosters see CU_CSSR_Dept_Class_Roster.

2. CU CS SS Advisor: click

CU CS SS Advisor:

  • Role Screen
    Description
    Data Permissions/Comments
    CU CS SS Advisor
    Advisor Center
    • Advisor View of Student Data: Advisee’s student center, view transfer credit report, course history, exam schedule, transfer credit summary, enrollment appointments, service indicators, emergency contacts, to do lists.
    • View and modify Service Indicator Summary,
    • View schedule of classes, browse catalog and course details.
    • Ability to update Student Groups that have been assigned to the user’s account
    • To place or remove Service Indicators the CU_CSCS_Common roles is also required..
    • Any user who needs to remove the Admissions hold on incoming students must be assigned the Service Indicator: ‘ADV ADV release’
    • To place or release specific Service Indicators they must be listed in the Service Indicator section of the data permission section (see Data Permissions and Service Indicators table).
    • The combination of Institution/Career, Academic Program and Academic Plan data permissions determine which details in each student’s transcript history are accessible.

3. CU_CSSS_Student_Srvcs Center: click

CU_CSSS_Student_Srvcs_Center:

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSS_Student_Srvcs_Center
    Student Center
    • Display student’s admissions summary, transfer credit report, enrollment appointment, current class schedule, course and class history, transcript, grades, exam schedule, and financial aid and financials summary.
    • Allows view and update student emergency contact information and demographic data.

4. CU_CSCS_Common: click

CU_CSCS_Common:

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSCS_Common
    Student Center
    • Required to apply and remove Service Indicators, view Service Indicator summary, update user defaults, test results. View and maintain Orgs.

5. CU CSSF CommonSFPagesView, CU CSSS StudCenter FinPages: click

CU CSSF CommonSFPagesView, CU CSSS StudCenter FinPages: Access Student Services Center financial information, including: account summary, charges due, payments, student permissions view, pending financial aid (limited until financial aid module fully implemented), account financial activity.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSF_CommonSFPagesView
    CU_CSSS_StudCenter_FinPages
    Student Financial Records in Advisor Center Student Center
    • Access Student Services Center financial information, including: account summary, charges due, payments, student permissions view, pending financial aid (limited until financial aid module fully implemented), account financial activity.
    • Business Unit: CTY01

6. CU CSSR Admin Crse Catalg VIEW: click

CU CSSR Admin Crse Catalg VIEW: Access to view the course catalog.

  • Role Screen
    Description
    Data Permissions/Comments
    CU CSSR Admin Crse Catalg VIEW
    Course Catalog
    • View-only access to view the course catalog.
7. CU CSAD PreReq View: click

CU CSAD PreReq View: Access to view configured course prerequisite rules.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSAD_PreReq_View
    Prerequisite View
    • Access to view configured course prerequisite rules.
8. CU CSSR ProgPlan Maintainer VW: click

CU CSSR ProgPlan Maintainer VW: View students’ academic careers, program, plan and subplan information, student degrees, and student attributes.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_ProgPlan_Maintainer_VW
     
    • View students’ academic careers, program, plan and subplan information, student degrees, and student attributes.
9. CU CSCS Student Inquiry: click

CU CSCS Student Inquiry: Single page display student’s current class schedule, grades, account summary, admissions summary, transfer credit report, course and class history. (CCNY students only.)

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSCS_Student_Inquiry
    CUNY Student Summary View
    • Single page display student’s current class schedule, grades, account summary, admissions summary, transfer credit report, course and class history. (CCNY students only.)
10. CU CS Query Run: click

CU CS Query Run: Access to Query Viewer enabling users to run queries against student records.

  • Role Screen
    Description
    Data Permissions/Comments
    CU CS Query Run
    Query Viewer
    • Access to Query Viewer enabling users to run queries against student records.
11. CU CS Common: click

CU CS Common: Enables access to update user defaults, process monitor and report manager.

  • Role Screen
    Description
    Data Permissions/Comments
    CU CS Common
     
    • Enables access to update user defaults, process monitor and report manager.
12. CU CSSR Textbook Data Entry: click

CU CSSR Textbook Data Entry: Access department/division-wide textbook ordering. Scope determined by Academic Org data permissions SACRs.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Textbook_Data_Entry
    Order textbooks department-wide
    • Access department/division-wide textbook ordering.
    • Academic Org determines scope.
13. CU CSSR Class Permission (restricted role): click

CCU CSSR Class Permission (restricted role): Assign class permissions to override closed classes (“overtally”), requisites not met, consent required and career restrictions. Scope determined by Academic Org data permissions SACRs.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Class_Permission
    Class Permission
    restricted role
    • Class permissions are used when registering students to override closed classes (“overtally”), requisites not met, consent required and academic career/program restrictions. Should be used in conjunction with class schedule or department class rosters.
    • Academic Org determines scope.
    • Should also be assigned CU_CSSR_Dept_Class_Roster

     

14. CU CSSR Dept Class Roster: click

CU CSSR Dept Class Roster: “Real-time” access department/division-wide class rosters. Typically used to complement Class Permission. The Instructor role provides faculty with roster access to courses/classes to which they have been assigned in the Faculty Center; this role grants access to multiple classes. Scope determined by Academic Org data permissions SACRs.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Dept_Class_Roster
    Department-wide Class Roster
    • “Real-time” access to department/division-wide class rosters.
    • Academic Org determines scope.
    • Typically complements Class Permission; this role grants access to multiple classes determined by Academic Org.
    • The CU CS SS Instructor role grants roster access to individually assigned courses/classes within the Faculty Center.
15. CU CSSR Dept Grade Roster (restricted role): click

CU CSSR Dept Grade Roster (restricted role): Access department/ division-wide grade rosters. The Instructor role provides faculty with roster access to courses/classes to which they have been assigned in the Faculty Center; this role grants access to multiple classes. Scope determined by Academic Org data permissions SACRs. Assign on an as-needed basis.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Dept_Grade_Roster
    Department-wide Grade Roster
    restricted role
    • Access department/ division-wide grade rosters. The Instructor role provides faculty with roster access to courses/classes to which they have been assigned in the Faculty Center; this role grants access to multiple classes.
    • Academic Org determines scope.
16. CU CSSR Enroll Appt Maintainer (restricted role): click

CU CSSR Enroll Appt Maintainer (restricted role): Schedule student enrollment appointments.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Enroll_Appt_Maintainer
    Schedule student registration appointments
    restricted role
    • Schedule student enrollment appointments.
17. CU CSSR Enroll Stdnt Maintain (restricted role): click

CU CSSR Enroll Stdnt Maintain (restricted role): Ability to ‘Quick Enroll’ students.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Enroll_Stdnt_Maintain
    Quick Enroll
    restricted role
    • Ability to ‘Quick Enroll’ students.
    • Enrollment Access ID: REG1
    • Outside the Registrar’s Office, this role is authorized for emergency use only.
18. CU CSSR Enrollmnt Reqst Viewer (restricted role): click

CU CSSR Enrollmnt Reqst Viewer (restricted role): Display enrollment requests (update access if granted data permissions SACR), run and print enrollment verifications.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Enrollmnt_Reqst_Viewer
     
    restricted role
    • Display enrollment requests (update access if granted data permissions SACR), run and print enrollment verifications.
    • Enrollment Access ID required .
    ADV1 Advisor
    ADV2 Advisor With Override
    FAC Faculty
    FAC1 Faculty Register Only
    FAC2 Faculty Only w/Override
    FAC3 Faculty3 w/ OVRD
    FAC4 FAC4
19. CU CSSR Acad Advisor Maintain (restricted role): click

CU CSSR Acad Advisor Maintain (restricted role):: Update and correction access to Student Advisor where advisor(s) are assigned to a student.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Acad_Advisor_Maintain
     
    restricted role
    • Update and correction access to Student Advisor where advisor(s) are assigned to a student.
20. CU CSSR View Course Cls Setup (restricted role): click

CU CSSR View Course Cls Setup (restricted role): CU CSSR View Course Cls Setup (restricted role): View course and class schedule setup, enrollment requirements, update student groups.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Enroll_Stdnt_Maintain
    Quick Enroll
    restricted role
    • Ability to ‘Quick Enroll’ students.
    • Enrollment Access ID: REG1
    • Outside the Registrar’s Office, this role is authorized for emergency use only.
21. CU CSSR Class Schedule (restricted role): click

CU CSSR Class Schedule (restricted role): CU CSSR Class Schedule (restricted role): Schedule new courses, add and update class sections, combined sections, print class schedule.

  • Role Screen
    Description
    Data Permissions/Comments
    CU_CSSR_Class_Schedule
    Administer class schedule
    restricted role
    • Schedule new courses, add and update class sections, combined sections, print class schedule, raise class size limits.
    • Requires permission of the Scheduling Office

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